Privacy Policy

1. Introduction

APC Birmingham ("we", "our", "us") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our website and membership services, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data We Collect

We may collect the following personal data:

• Full name, date of birth, gender, and nationality
• Contact details: email address, phone number, and UK address
• District of origin, chiefdom, and town/village
• Occupation and emergency contact information
• Passport photograph and government-issued ID documents
• Membership category and application status
• RSVP records for events you attend
• Donation records

3. How We Use Your Data

We use your personal data to:

• Process and manage your membership application
• Issue your membership number and digital membership card
• Communicate important organisational news and updates
• Manage event RSVPs and attendance
• Process donations and financial contributions
• Comply with our legal and regulatory obligations

4. Legal Basis for Processing

We process your personal data on the basis of your consent (given when you submit your membership application), the performance of a contract (your membership agreement), and our legitimate interests in managing the organisation effectively.

5. Data Sharing

We do not sell or rent your personal data to third parties. We may share your data with trusted service providers who assist us in operating our platform, subject to strict confidentiality agreements. We may also disclose your data where required by law.

6. Data Retention

We retain your personal data for as long as your membership is active and for a reasonable period thereafter, or as required by law. You may request deletion of your account and associated data at any time through the Member Portal.

7. Your Rights

Under UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request erasure of your data ("right to be forgotten")
• Object to or restrict processing of your data
• Data portability
• Withdraw consent at any time

To exercise any of these rights, please contact us at the email address below.

8. Cookies

Our website may use essential cookies to ensure the site functions correctly. We do not use tracking or advertising cookies without your consent.

9. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or disclosure.

10. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us at: info@apcbirmingham.org

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.